PDF FAQ
Cutting-Edge PDF® Architecture

What Exactly are PDF Real Estate Forms?

Portable Document Format (PDF) is the open de facto standard for electronic document distribution worldwide.

PDF files and documents can contain any combination of text, graphics, and images. Documents can be one page or thousands of pages, very simple or extremely complex making use of elaborate fonts, graphics, color, actions, form fields, links, and images.

PDF is a unique format that allows the identical presentation of a file without regard to the software and hardware used to view it. These files are a perfect vehicle for sharing information among the diverse computing environments that make up the Internet.

The PDF conversion process uses licensed digital conversion software. This software does not use risky processes such as Optical Character Recognition (OCR) scanning that often results in loss or alteration of information and documents of poor quality.

Graphics and other form items are embedded in the document (they appear in the document exactly as they do in hard copy).

File sizes can be kept very small (on a standard-speed modem, one page transfers in about two seconds). PDF files are fully text-searchable using digital PDF software.

PDF is a universal file format that preserves all of the fonts, formatting, colors, and graphics of any source document, regardless of the application and platform used to create it. Therefore, anyone can open your document across a broad range of hardware and software, and it will look exactly as you intended – with layout, fonts, links, and images intact.

PDF files are compact and can be shared, viewed, navigated, and printed exactly as intended by anyone with the free digital PDF viewer, with more than 110 million downloads so far.

Digital Office Software delivers specific trade varieties of complete real estate form and tool collections, with automated tools for using the digital® PDF 4x5 file format.

Complete, review, print out, distribute, and save real estate contracts, brochures, flyers, papers, market value reports, with Digital Office Software.  Make your real estate business easier and more effective, with animated on-screen slide shows, productivity tools, newsletters and other advanced features!

 

The ProForce Digital Office 5.0 software is an integral part of our technology platform for the agents in our organization. The capabilities of the product are beyond numerous with flyers, brochures, newsletters, contracts, tools, and an Internet control panel that makes integrating web information easy. The agent's in our company have had nothing but good things to say about the product, and we would highly recommend it to any agent or organization looking for a competitive edge in the fast changing world of technology software.
Michael Vanderheyden  General Manager RE/MAX Professionals

 

Versatile digital PDF Backbone Architecture:

1. Digital Office using PDF Reader 5.0 (standard and free)
2. Digital Office using PDF Approval 5.0 (more user features)
3. Digital Office using Business Tools 5.0 (adds still more features)
4. Digital Office using PDF Professional Creation software (gains total and complete control)

Digital Office Software Features using digital® Business Tools:

• Customize any Digital Office document, with copy-paste images, clip art, and color company logos.
• Easily move documents between folders, by simple drag-and-drop.
• Create, delete, rename, and reorganize document storage folders with ease.
• PDF files can be opened reliably across a broad range of hardware and software, and look just like your original files.
• E-mail completed transaction documents as one bundle.
• Extract, save, and store completed transaction documents as one bundle.
• Add, modify, or delete document text.
• Gather research information from the Web by downloading and converting Web pages to a PDF file. Saved as a PDF file with active links, your Web content is easy to archive, print, and distribute reliably.
• Convert unlimited paper documents to PDF files. If you require searchable PDF files, you can use the free Paper Capture plug-in accessory by downloading it from the online service. You also can convert forms via upload or e-mail to online conversion site.
• To view additional features>

Digital Office Software Features using PDF Approval 5.0:

• Easily fill in and submit real estate e-forms data from within your Web browser
• Save an e-form to your computer, fill it in off-line, and later reconnect to the Web to submit your form
• Save completed PDF real estate e-forms to your computer for easy archiving
• Expedite your approval process by applying e-signatures to real estate e-forms
• Allow workgroups to quickly fill in, save, and approve real estate electronic forms, marketing materials, and other documents that have been created as an interactive Portable Document Format in the Digital Office software
• Easily submit real estate e-forms from within Web browser and save a copy on desktop computers. Or, for forms requiring more time to complete, users can save the files to their desktops, fill them out off-line, and submit them later.
• Quickly identify misspelled words in an e-form by using the spell-check feature
• Easily move paper-based processes to the Web and accelerate approval cycles.
• Gather research information from the Web by downloading and converting Web pages to an digital PDF file. Saved as an PDF file with active links, your Web content is easy to archive, print, and distribute reliably.
• Convert unlimited paper documents to PDF forms via upload or e-mail with online conversion support site.
• To view additional features>

   

  PROFORCE MANUFACTURES NUMEROUS SOFTWARE VARIETIES

 

Digital Office Software Features using digital® PDF 4x5:

• Convert any document to PDF, then import to the Digital Office 2,400+ form collection or distribution with your colleagues, partners, and clients as stand alone forms. PDF forms can be opened reliably, and look exactly as intended with page layout, formatting, and images intact, even when distributed between dissimilar software and computers.
• Customize any Digital Office document, with copy-paste images, clip art, and color company logos.
• Easily move documents between folders, by simple drag-and-drop.
• Create, delete, rename, and reorganize document storage folders with ease.
• PDF files can be opened reliably across a broad range of hardware and software, and look just like your original files.
• E-mail completed transaction documents as one bundle.
• Extract, save, and store completed transaction documents as one bundle.
• Easily convert your Microsoft® Office documents to PDF. Simply click the Convert to PDF button on the Microsoft® Office application toolbar in Windows, or select Create PDF as your printer.
• Add, modify, or delete document text.
• Customize existing or new forms with features like, check-list-combo-text box, action buttons, radio buttons, signature fields, hot-spot Internet links, automatic mathematical calculation, numbers, percentages, times, dates, automated action items, or a multitude of other smart form options.
• Gather research information from the Web by downloading and converting Web pages to an PDF file. Saved as an PDF file with active links, your Web content is easy to archive, print, and distribute reliably.
• Convert unlimited paper documents to PDF files. If you require searchable PDF files, you can use the free digital® Paper Capture plug-in accessory by downloading it from the digital's online service. You also can convert forms via upload or e-mail to digitals online conversion site.
• Link the forms to a Web server, so that users can fill them in and digitally sign them from within their Web browser.
• Send Forms data to a database. Forms work with Web servers via standard Web server CGI scripts. In fact, a PDF form can replace HTML forms with little or no change to existing scripts. If your Web server software can connect to your corporate database, you should be able to write CGI scripts that take form data and populate your database and vice versa.
• JavaScript can be used for performing actions such as client-side field validation and calculations; it also allows greater format control and improved form intelligence.
• Simply save the PDF file to the Rich Text Format (RTF), so that you can repurpose its text in a new document.
• To view additional features>

Digital Office real estate software using PDF® 5.0 improve communication and expand collaboration within customers and company affiliates. Streamline document review cycles – add sticky notes and text highlights to forms. Easily get comments from multiple reviewers – add electronic comments simultaneously to an online PDF file (requires a WebDAV, ODBC/SQL, or standard network setup). Quickly develop new documents from any Digital Office PDF file or form, by simply saving the file to the Rich Text Format (RTF) and use the new document in Microsoft® Word or other software. Gather more accurate information with more legible typed text, and automated math calculation features. Reduce paper costs, and use electronic interactive smart forms that look just like their paper versions. Link forms to Internet data, so that customers can fill them in and digitally sign them from within their Web browser.

With Digital Office//PDF forms anyone can open your document across a broad range of hardware and software, and the forms will look exactly as you intended – with layout, fonts, links, and images intact.

Digital Real Estate PDF Software Forms Include:

All Digital Office Real Estate Software Titles Include:

• Thousands of real estate PDF electronic forms with preset form fields, hot-spot links, and smart features like automated math calculations.
• Electronic PDF real estate tools, slide shows, Web master control panels, newsletters, brochures, flyers, resource manuals and much more
• Interactive Internet user help, tips, and guides
• PDF Viewer 5.0
• Free PDF 4x5 plug-in accessories

 

What can Digital Real Estate PDF Forms do?

 

DIGITAL OFFICE REAL ESTATE SOFTWARE EXPANDABLE BY THE FOLLOWING PROGRAM UPGRADES
	FREE PDF® Viewer	Full Version PDF®	PDF® Business Tools	PDF® Approval
View and Print PDF Forms	X	X	X	X
Fill in and Submit PDF forms	X	X	X	X
Submit PDF forms within a web browser	X	X	X	X
Embed Digital Signature in published form		X	X
Save form to hard drive		X	X
Submit PDF forms as an e-mail attachment		X	X
Save form to hard drive and submit later		X	X	X
Secure forms to prevent changes, or add password		X		X
Spell-check digital PDF forms		X	X	X
Easily convert any document to digital PDF including Microsoft Office (Word, Excel, Power Point) forms		X
Create dynamic, intelligent, interactive, digital PDF forms		X
Apply e-signatures to digital PDF forms for approval		X		X
Editing features for: changing text, image copy and pasting, etc.		X

 

Who should buy Digital Real Estate software with PDF Forms?

PDF is the de facto standard for online warehousing of digital documents, where organizations place documents online and allow employees and customers to print documents on demand. These online documents include data sheets, flyers, contracts, manuals, resource guides, newsletters, slide shows, tools and other PDF forms". PDF electronic forms can easily replace expensive commonly printed forms, while saving valuable time by eliminating paper form hand completing.

Digital Real Estate PDF Software allows these same organizations to provide single user computer station electronic PDF forms, or publish online PDF forms that can be completed online, and securely accessed on any server or website. Digital Real Estate Software PDF Forms also lets users print blank PDF forms, complete them by hand or keyboard, save to hard disc, and easily distribute via e-mail or facsimile.

Digital Real Estate PDF Software lets organizations use PDF Forms for complete form publishing, distributing, storing, and processing. While many online forms will remain HTML forms, it is expected that "online professional forms" will become PDF electronic PDF forms, in the very near future.

Some direct targets of Digital Real Estate PDF software products include:

• Users that are beginning to adopt electronic PDF forms as a document standard within their organization and who want to expand PDF use corporation wide, with single station or online form filling and processing support
• Users who publish internal forms via online forms warehouse.
• Users who want to maintain a common look & feel for paper and online forms
• Users who want to minimize paper, and elevate to distribution, storage, and processing of digital forms
• Users who want to control electronic PDF form processing, workflow and produce knowledge management environment solutions
• Users who want to utilize electronic PDF forms via e-mail, website, and digital file systems

What are the system requirements for Digital Real Estate PDF software?

Digital Real Estate PDF software with 2,340 PDF forms requires 253MB of hard disk space for installation on single user workstations.

 

	Digital Office 5.0 is by far, the best software program I have purchased in the 20+ years I have been involved in the industry! I now know, that with Internet access to regional multiple listing service and this product, you can successfully run your entire business from anywhere.. I am a not a computer whiz; in fact I am a novice with no desire to learn more than I have to and little patience with the whole techno-craze. I have found this so incredibly easy to master, that other agents and clients are constantly referring to my forms and the ease of producing documents, as if I were an expert. Because of the more professional services I have been able to deliver using your program, I have received and closed 4 referral clients within the past 3 months as a direct result of this unbelievable software program.
	Alyce Nelson General Manager Prudential Plus Realty

 

What is included in Digital Real Estate PDF software?

All Digital Office Real Estate Software Titles Include:

• The Digital Office real estate PDF forms can be published and distributed anywhere: in print, attached to e-mail, on corporate servers, posted on Web sites, or on CD-ROM.

• Free PDF Viewer software is easy to download from the digital Web site. More than 300 million copies have been distributed worldwide.

• Compact digital PDF files are smaller than their source files, can be downloaded a page at a time for fast display on the Web, and don't slow down your network.

• Using PDF 4x5 with the Digital real estate software software, you can easily add bookmarks, set security options, create PDF forms, import PDF forms, and generate miniature digital PDF previews. PDF 4x5 also lets you comment on and approve digital PDF real estate documents with digital signatures, all within a Web browser.

Where are demonstrations of Digital Real Estate PDF software forms?

Sample PDF real estate forms are available now on the Oberware Web site at http://www.oberware.com/print_literature.htm

 

Can I export a Digital Office PDF real estate PDF form for storage, editing, distribution, and more?

Yes. Exporting documents or forms is a feature of Digital Office real estate software. There is a requirement for the PDF 4x5 software version for this feature. This capability does require the installation of digital PDF 4x5, and our free e-mail//extract plug-in accessory (created by MapSoft in Great Britain) on all workstations in the configuration.

Can drop down, check box, radio button, data entry, and other fields be put in PDF forms? Can I create new forms with these fields myself?

Yes. Creating and importing new documents or forms is a feature of Digital Office real estate software. There is a requirement for the PDF 4x5 software version for this feature. This capability requires that you edit forms before importing them into the Digital Office software. You may extract any form for editing, at any time you desire.

Does Digital Office convert existing forms into PDF?

Existing paper forms can be easily converted. However, digital PDF 4x5 is required to perform this function.

Any of the Digital Office included 2,340+ PDF forms can be edited with PDF 4x5, using the MapSoft plug-in form extract feature.

PDF 4x5 Digital Office real estate software users and organizations can:

• Design new forms with simple point & click tools in digital PDF format
• Convert existing paper forms into fill-able PDF forms with data entry fields
• Add PDF form "submit" features that automatically process form information
• Perform database linking using Javascript tools
• Embed data validation and digital signature verification features into PDF forms that are submitted online via Web or E-mail
• Add a "route to" button to perform simple email-based forms routing
• Add one or more digital signature fields, and set field locking and posting attributes.

Does Digital Office PDF real estate PDF forms support Digital Signatures?

The included Digital Office software real estate PDF forms support all the digital signing capabilities of digital PDF, Approval, and Business Tools.

PDF provides easy to use base line digital signing, and more advanced Entrust signatures when needed.

Can I perform database linking and auto-fill multiple form fields?

Using PDF 4x5 Java scripting, Digital Office real estate PDF forms can be linked to any database. Digital Office software titles include an automated multiform field impregnation tool which automatically fills multiple forms, after the user enters form data with this tool. For example, a user filling out a PDF Form would type their name, tab to the next multiform tool field will automatically enter the user information (Name, Address, etc.) into the name fields on the other Digital Office real estate PDF Forms.

Can I use PDF to distribute forms to remote locations? Including existing forms?

One of the key benefits of electronic PDF forms over other formats like HTML is its portability. Forms within, or imported into, Digital Office software titles can be easily distributed by e-mail, and extracted for saving to disk or CD, or posting to a web site.